There’s no denying that implementing new human resources software can be difficult since there is always a learning curve. Yet new software solutions, especially those offering automation, can help to improve efficiency and convenience for members of any HR team, and the company as a whole.
In fact, you’ve probably already seen this principle at work. In the past most companies used punch cards to clock in and out. These days they’ve been replaced by key cards or a biometric time and attendance system. Now HR and payroll departments have all the information they need on computers, instead of having to tally up time cards manually to determine pay.
Implementing appropriate HR analytics software has streamlined all kinds of processes, such as scheduling and workforce forecasting. With the appropriate automation software, recordkeeping can be improved, as well. Here are just a few things you should know about the potential inherent to this proposition.
What Can Be Automated?
Pretty much any process that involves documents can be automated. For example, suppose the employee hiring process requires the signing of an employment agreement of some sort. Instead of printing these documents, handing them off to employees, getting them signed, and then scanning them into the computer and physically filing the hard copy, the entire process can be automated through a computer program. This makes sharing and storing documents a lot easier and more efficient.
Automation revolves around a system of importing, organizing, storing, archiving, securing, and providing access to records. Tasks such as recruitment, hiring, onboarding, firing, timesheets, benefits, tax forms, and managing employee records can all be automated. There are many benefits to be gained by upgrading to automated HR systems.
Free Up Employees
HR workers have many responsibilities. More and more, their time could be better spent working on hands-on issues like employee engagement and workplace morale.
Automating the recordkeeping processes allows HR employees to give up the portion of their job that involves paper pushing and focus on the tasks that are going to improve employee satisfaction and performance.
The human element is always something of a crapshoot, and removing it in favor of computer software automation should result in greater accuracy. In the case of human resources, this could apply to areas like attendance, payroll, and ensuring that employees are receiving all benefits they’re due, just for example. This will result in greater employee job satisfaction and fewer complaints to take up the time of HR workers.
Whether records need to be accessed by employees, executives, or auditors, having an automated system in place will ensure that records are easy to find, that they are consistent, and that nothing gets lost in the shuffle.