Employers juggle a lot of goals and obligations. The first mission is keep the doors open, which means producing safe and reliable goods and/or services that are in public demand and earning enough profit to keep operations up and running.
There is also a responsibility to employees to offer a safe work environment and fair compensation. However, employment is a two-way street. In exchange for wages, employees must trade time and effort.
Employers need a reliable way to track that time, not only to pay employees, but to remain in compliance with labor laws. Naturally, employers want to avoid overpaying employees for hours that aren’t actually worked.
The right time and attendance software can help employers meet goals to accurately track employee hours; biometrics are a great tool to aid in this effort to provide accurate data collection.
Old School vs. Modern Tech
Long ago, time sheets were kept by hand and employees literally punched a time clock when arriving and leaving work each day. These days, technological advances have made these manual systems antiquated and unreliable.
Advances in computing technology and hardware/software integration over the last couple of decades have drastically changed the corporate landscape. Now there are technological solutions that can be applied for nearly every workforce.
In terms of tracking time and attendance, digitized “clocks” have replaced old-school punch cards so that employees can now punch in a code or swipe an ID badge to log their arrivals and departures. These solutions provide employees with quick and simple access to record hours worked while keeping the task efficient. For some employers, though, a better solution is one that not only speeds and simplifies the data collection burden but also goes a step further and actually verifies or validates the worker’s entries.
This is where biometrics comes in. With hand or fingerprint identification, employee identity can be verified with every interaction, reducing fraud and wasteful spending.
Benefits of Biometrics
Even the most honest and diligent employee is prone to making a mistake on their time card by forgetting to record a break or taking a long lunch from time to time. Employers don’t have to pay for these mistakes, however, once they’ve implemented biometric time and attendance software.
The digital data collected can be used in a variety of ways. In addition to determining exactly how many hours each employee worked to calculate accurate pay, time and attendance software can be used to manage scheduling, plan budgets, and improve efficiency.
If an employer notices that employees are working a lot of overtime, then he or she may want to see how these employees are managing their time. Biometric time and attendance software can provide the data needed to assess frequency and length of breaks, among other data points. Employers can use this information to make informed decisions as to steps needed to correct employee behavior or reduce workload.
Other examples of the information that may be discovered through an analysis of biometric data include the actual arrival and departure time of employees, length of breaks and lunches and overtime statistics. Using this data, management is able to make better decisions involving hiring, scheduling and training practices.
Employers can see some return on investment by reducing wasteful practices and making operations more efficient.
Any upgrade comes with concerns about how it will integrate with existing systems. However, with the right biometrics time and attendance system, businesses will have access to fully integrated devices and software that can be used by payroll, accounting, HR, and other departments for accurate human capital management. These software solutions and tracking and reporting functions are designed for accuracy, accessibility, and ease of use.