The Human Resources department is an integral part of any corporate office environment. The dedicated workers that make up HR must not only have a propensity for managing the human element (i.e. handling employee issues), but also for utilizing associated technology, including a variety of human resources software solutions.
The most successful HR personnel must possess a diverse skillset and have an aptitude for flexibility that allows them to meet the many challenges of their positions head-on. Of course, it’s not only up to the dedicated employees that make up HR. Companies also have to provide their HR departments with the tools they need to get the job done. More and more it means implementing appropriate HR management programs and HR analytics software.
Businesses are placing greater demands than ever on their HR departments, expecting them to not only manage the processes of hiring, onboarding, and exiting employees (not to mention creating a strong and supportive corporate culture in the meantime), but also tracking their activities, productivity, and the general mood of the office in order to recommend improvements. For these tasks they need appropriate technology at their fingertips.
How can businesses set their HR departments up for success? What technologies will they require in the near future to provide the best possible labor management services? Here are just a few technological considerations that should be on every company’s radar.
HR has so many tasks to manage that a lack of technology could leave them with a serious backlog. It is important to automate processes whenever possible so that HR personnel can focus on more pressing matters.
You could start by upgrading to a biometric time and attendance system, for example, which will ensure accuracy in reporting employee hours. This can help to reduce instances of fraud and ensure that employee time is properly tracked for the purposes of awarding pay, benefits, and vacation and sick time.
Other automation tools will help to reduce paperwork and data entry. For example, employees need not fill out paper forms that HR staff then have to input. It can all be done through a centralized system, saving time and increasing efficiency.
Employee Management Software
Employee engagement has become a popular corporate catchphrase, but there’s a lot more to it than a term to describe relative job satisfaction. Here’s an example:
An experiment conducted by Duke University Psychology Professor Dan Ariely and detailed in his book, “Payoff: The Hidden Logic that Shapes Our Motivations”, found that workers are not as motivated by cash as they are by other types of rewards. In the experiment, workers were offered a cash bonus, praise from a boss, pizza, or nothing should they reach a certain level of productivity in a week.
The group offered praise showed the greatest increase in productivity, followed by pizza. The group offered money came in dead last, after the group offered nothing. Why?
People work to earn a wage. Money is viewed as fair compensation, not a reward, and employees want something extra in order to feel additional satisfaction. When employees are given unexpected rewards, especially those that make them feel appreciated, they’re going to be happier and more productive.
What does this have to do with engagement? Everything, and the right technology can help. Before a company tries to throw money or pizza at their employees, they should focus on the work environment and whether or not it is conducive to success.
Software designed to manage employees and projects can make a huge difference in communications, the ease with which work is accomplished, and tracking employee contributions for the purposes of praise, promotions, raises, bonuses, and so on. When these things are managed properly, employee engagement increases and so does productivity.
Integrated Management Systems
HR is increasingly called upon to work with other departments within the corporate structure. While they’ve always shared duties with the payroll department, they may now have to share information and resources with the legal department, executives, and team leaders, for example.
The right integrated management systems can help to make sharing easier and ensure every department has the information they need to get their jobs done. For companies looking to build a corporate community, track employee activity, and increase engagement and productivity, this type of technological integration is essential, if not now, then in the near future.